Human Resources Specialist (Ukraine Response)

Habitat for Humanity International (HFHI) is currently seeking a talented professional for the role of a Human Resource Specialist - Disaster Response. Reporting to the Human Resources Business Partner (HRBP), the position will ensure HFHI has the management, technical and human resources capacity to strengthen HFHI response in the Ukraine Emergency Response Program. This position is responsible for supporting the overall HR needs for the response and will work closely with the Emergency Response Lead along with staff in the National offices (NOs) to respond to disasters. In close coordination with the Human Resource Learning Organizational Development (HRLOD) team, the position will also strengthen the guidelines and policies, along with the management of HR disaster response toolkits and surge rosters. Overall, this position will support efficient HR management and support the current and future disaster/emergency response initiatives.

This position will be based in Bratislava, Slovakia with up to 10% travel and is a 1-year position.

ABOUT HABITAT'S RESPONSE TO THE UKRAINE CRISIS:

As millions of refugees flee violence in Ukraine, Habitat for Humanity is on the ground in four neighboring countries – Poland, Romania, Hungary and Slovakia – helping meet the shelter needs of displaced families. We are supporting refugees on the move, supplying them with emergency travel kits and hotel vouchers. Habitat is also working on mid- and long-term accommodations for refugees, by subsidizing rentals, refurbishing communal spaces that can act as shelter and supporting mid-term hosting arrangements with families who have opened up their homes. We also plan to lend our housing and construction expertise to partners who repurpose so-called empty spaces – such as unused schools and factories – to serve as shelter for refugees.

Key Responsibilities:

Analysis of Current and Future Human Resources Needs

• Support in identifying the human resource needs in collaboration with the HRBP, Response Lead and National Directors.
• Analyze the local capacities and support identifying the optimum team set-up to properly achieve response objectives.
• Coordinate with response leads and NOs.
• Define HR needs at country level for the National staffs to ensure the national organizations have the capacities and competencies needed.
• Provide advice and technical support in job profiles, organizational charts, and reporting for national positions.
• Develop surge rosters from both the internal and external sources to ensure availability of talent to support in the short- and long-term emergency response.

Compensation and Benefits

• Support in coordinating salary surveys to benchmarking salaries and benefits for disaster response programming to develop a competitive pack to attract and retain talent and disaster response competencies.
• Regularly monitor market changes/ data that would affect compensation in the response program and communicating this to the HRBP and total rewards team.
• Regularly monitor the benefits including advising managers on benefits.

Employee Relations

• Ensure all recruitment, orientation, duty of care for new staff policies and procedures are up to date and communicated.
• Help facilitate pre- deployment inductions and trainings, in country inductions and onboarding for new staff.
• Coordinate the psychosocial support to staff including counselling services, debriefing sessions, draft guidelines to support implementation and guide managers to adequately support teams working on the frontline of the response.

Learning and Development

• Consult with key stakeholders to coordinate learning and development goals and address skills and competency gaps in the response.
• Coordinate with Disaster Response, Reduction, Recovery (DR3) team to coordinate regular learning and development initiatives for both regular and emergency staff to build capacity in emergency response and preparedness.

Recruitment

• Work in close coordination with Response lead, HR team and TA team on staffing and recruitment needs.
• Review and post job vacancy information, including details such as roles and responsibilities and other information required to complete a successful identification, selection, and hire.
• Recruit approved positions including HR screening, coordinating interviews, communicating with candidates to ensure successful selection.
• Answer inquiries from hiring managers and job seekers about current job vacancies and regular update on the progress of recruitment - challenges, delays etc.
• Ensure proper due diligence regarding the background and reference check process for new hires.
• Coordinate the induction and orientation programs for new hires.

National Organization Support

• Advise and build capacity of staff on all policies and processes related to human resources for HFHI including but not limited to staffing and recruitment, internal processes and policies, benefits, employee relations, on-boarding, duty of care etc.
• Support HR staff with the on-boarding process for in-country new hires, including creating, developing, implementing, and participating in orientation sessions where necessary.
• Help to identify local resources for recruitment to meet the local hire needs of the disaster response operations.
• Support the (NOs) in performance management process, including Job Plans, Performance Appraisal, etc.
• Monitor the work environment in the different offices and response centers and support NOs in creating conducive/ health and safe work environments.
• Ensure compliance with local labor laws and other regulations.

Key Requirements:

• Bachelor’s degree.
• 4- 7 years overall related HR experience.
• Good working knowledge of EU employment laws, practices, and procedures.
• Proven success in recruitment, including having previously filled Director-level positions.
• Ability to multi-task, managing multiple assignments, priorities, and objectives simultaneously.
• Ability to train, motivate and successfully influence others in staffing, HR and other disciplines.
• Demonstrated ability to develop and implement operational, and tactical staffing and selection plans, strategic sourcing, interview administration etc.
• Must be available outside of traditional office hours, including weekends and holidays, to meet unpredictable business needs.
  Active support of HFHI Values & Commitments:
  Humility – We are part of something bigger than ourselves.
  Courage – We do what’s right, even when it is difficult or unpopular.
  Accountability – We take personal responsibility for Habitat’s mission.
  Safeguarding: HFHI requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.

Preferred:

• Master’s degree.
• At least 2 years’ experience working in a disaster response setting.
• Professional HR certification.
• Language skills in the country of the response.
• Working knowledge of the impacted region and its culture.
• Experience with HRIS related software.

How to apply

Human Resources Specialist (Ukraine Response) | Habitat for Humanit