Country: Czechia, Slovakia
Closing date: 01 Apr 2019
General information
MAGNA is a non-profit independent medical humanitarian organization. We provide medical assistance to people affected by conflict, epidemics, disasters, or exclusion from healthcare. Our teams are made up of health professionals, logistic and administrative staff.
We recruit medical and non-medical personnel, collects private and institutional funds and raises awareness among the public about populations in danger. Using a small but highly committed group of staff and volunteers, we have achieved respectable results. We treat patients suffering from a wide array of illnesses and health needs (child health, malnutrition, sexual violence, women health, mental health, HIV/AIDS, malaria, cholera and other diseases).
Currentlly we have open missions in South Sudan, DR Congo, Syria, Lebanon, Iraq and Cambodia. Since start we have worked in over 15 countries in Asia, Europe, Africa and America.
Main Objective
The Field Financial Controller is responsible for the good management of the programs and missions in terms of administrative and financial functioning. It performs its functions under the authority of the Head of Operations and Programmes, with a functional link to the Finance and Accounting Manager and in close collaboration with the missions and the other services of the head office.
List of main activities:
Guaranteed the analytical quality of accounting and the respect of the accounting cycle
Controlling field accounting with the Mission Fin/HR Coordinator and in liaison with the Field Accounting Officer
Ensure compliance with the monthly cycle (calendar / upload of documents - files)
Oversee the analytical imputations of expenses incurred in Slovakia/Czech for missions
Contribute to half-yearly and annual accounting closings
Ensures the budget management of missions. Anticipates and makes recommendations to facilitate decisions for both donor and equity financing contracts.
Check the update of the allocation tables and their consistency with budget monitoring
Ensuring consistency between budget monitoring and operational evolution of the programs with the Desk Officer
Anticipate and advocate requests for amendment and / or budget reallocation
Ensure the financial aspect of programming meetings
Ensures the financial and administrative management of the contracts (proposals, reports, request for amendment, request for payment, closing of the contract and possibly the audit)
Check and validate the budget part of the proposals
Check and validate the budget part of the interim and final reports
Ensure the financial closure of the project (donor questions / last instalments / audit)
POSITION DESCRIPTION
Control the needs and the cash flow on the missions related to the Field Accountant
Exercise functional authority over the Mission Fin HR Coordinator (s) through the validation of candidates during recruitment, the monitoring of mission work, performance interviews and debriefings.
Supervise the Fin Admin Assistant: recruits and sets objectives, ensures its training, integration and accompanies by a system of gradual delegation, carries out its evaluation.
Participates in the annual programming of the missions of the desk and the missions department: verification, validation and follow-up of the administrative annexes in coordination with the geographic manager and the program manager
Participates in the updating and development of management procedures and tools and as financial management representative in transversal projects
Attendance at Headquarters Training
Field support and supervision of the administrative procedures put in place on the missions
Advise and guide the Mission Fin HR Coordinators in the general administrative management of their mission.
Conduct field missions to provide financial and administrative support (terms of reference / mission report).
Support the missions for the preparation and follow-up of the audits requested by the local authorities in connection with the financial management and the internal control department
Is associated with the elaboration of the terms of reference of internal control missions
YOUR PROFILE
Higher education, business school type, master's degree in management / finance,
NGO experience in a financial coordination position in the field, or in a similar position is desirable,
This post assumes a good mastery of accounting and management procedures, an understanding of the rules of the donors (ECHO, EU, OFDA, UNICEF ...), extremely rigorous work, relational facilities with the various services and expatriates in the field,
Mastery of the most common office software (Word and Excel), good command of English and knowledge of Slovak, Czech and French language is a plus,
Knowledge of accounting software SAGA is a plus.
PROPOSED TERMS
Status
EMPLOYED with a Open-Term Contract
Compensation
MONTHLY INCOME: from 1,600 up to 2,140 Euros depending on the experience
How to apply:
CONTACT
Interested applicants can send only their CV including education, qualifications, contact number and relevant documents: by email, to address
The email subject line MUST include in the title of email the following to be considered:“**FINANCIAL CONTROLLER**”. E-mails without job title will not be reviewed.
We thank all applicants for their interest but only short-listed candidates will be contacted. Please ensure that you provide appropriate contact information (e-mail, mobile, etc.) and 3 professional references.